Provident Fund compliance is a statutory obligation for every employer with 20 or more employees. Aksharaa manages your complete PF compliance cycle — from registration and monthly contributions to ECR filing and inspection support — so you never face penalties or legal exposure.
The Employees' Provident Fund (EPF) is governed by the Employees' Provident Funds and Miscellaneous Provisions Act, 1952. It mandates that establishments with 20 or more employees contribute a defined percentage of wages to each employee's provident fund account every month.
For employers, this means accurate payroll integration, timely contribution deposits, correct ECR filing, and maintaining records that can withstand government inspection at any time. Non-compliance attracts heavy interest, prosecution, and even attachment of company assets.
Aksharaa manages the entire PF compliance lifecycle — from first registration and employee onboarding to monthly ECR filing, annual returns, and EPFO inspection support — for single and multi-location establishments across India.
Thresholds are based on headcount across the establishment — including contract workers where the principal employer is responsible.
Any factory, establishment or organisation employing 20 or more persons is mandatorily covered. Once covered, compliance continues even if headcount later drops below 20.
ESI covers employees earning up to ₹21,000/month in establishments with 10+ employees. Aksharaa manages both PF and ESI together — see the dedicated ESI page for full scope.
We handle every monthly obligation end-to-end — from data collection and computation to filing, remittance advice, and inspection support.
New establishment registration with EPFO. Voluntary coverage setup for sub-threshold employers. Verification of existing registrations. → PF Registration service
Accurate PF contribution calculation for each employee. Handles new joiners, exits, salary revisions, and arrear settlements. Integrated with payroll processing.
Prepare and upload the Electronic Challan cum Return (ECR) to EPFO Unified Portal every month. Correct UAN mapping and challan generation before the 15th.
Register new joiners on EPFO Unified Portal — UAN generation/linking, Aadhaar seeding, KYC verification, and nomination form submission.
File all annual returns including Form 3A (individual member accounts) and Form 6A (consolidated annual return) — on time, every year.
Represent your establishment during EPFO inspections. Respond to notices, prepare compliance documentation, liaise with inspecting officers on your behalf.
A structured, repeatable process that ensures nothing slips through — from your first engagement to ongoing monthly management.
Review your current payroll data, employee count, and PF registration status. Identify any backlogs, gaps, or pending registrations. Covered under our compliance audit service for multi-state entities.
Register establishment if not done. Onboard all employees into UAN system with Aadhaar seeding, KYC, and nomination forms. Handled via PF & ESI Registration.
Receive payroll data → compute PF contributions → generate ECR → deposit challan → file return — all before the 15th. Synced with payroll processing.
Maintain all statutory registers (Form 3, 5, 10, 12A) in inspection-ready format. Updated every month via our statutory registers service.
Compliance report shared with your HR/finance team every month. Inspection notices, EPFO communications handled proactively. See our compliance calendar tool.
To get started, provide the following. Our team will guide you through each step and follow up on anything missing.
Answers to the most common PF compliance questions from Indian employers.
Let Aksharaa handle your PF compliance end-to-end. Get a free compliance review — we'll identify any gaps before they become notices.